Who we are

GBY Group Limited trading as Glasgow Brick Yard is a brick and building material supplier. Our registered office and trading address is 512 Blochairn Road, Glasgow, G40 1DA.

This notice will also incorporate our Parent Company GBY Holdings Limited.

Purpose

This notice explains Glasgow Brick Yard’s approach to the collection and use of personal information.

Our commitment

Glasgow Brick Yard is fully committed to handling personal information in accordance with data protection legislation and best data protection practices. This means that your personal information will be:

1. Processed lawfully, fairly, and in a transparent manner.
2. Collected for specified, explicit and legitimate purposes.
3. Only collected so far as required for our lawful purposes.
4. As accurate and up to date as possible.
5. Retained for a reasonable period, in accordance with our data retention policy.
6. Processed in a manner which ensures an appropriate level of security.
7. We will not sell the data you provide to any external organisation or 3rd party.
Whether through this notice or otherwise, we hope to ensure that everyone has a good understanding of why Glasgow Brick Yard processes personal information and, where we do, the rights they may have.

How does Glasgow Brick Yard collect personal information?

Like most organisations that handle personal information, there are various ways in which Glasgow Brick Yard collects information from the people we interact with. These include
• Email and written correspondence.
• Telephone discussions with existing or returning customers
• Contacting us for sales enquiries or authorising anyone to contact the us in connection with employment.
• Visiting the Glasgow Brick Yard website and providing us with your personal information in relation to a product enquiry.
• Visiting Glasgow Brick Yard showroom
• Social media.
• Seminars and training events attended by any Glasgow Brick Yard staff members.
• Providing our staff with business cards.
• Dealing with the business when we are providing services to one of our clients (this maybe you, your organisation or a third party)
• Public sources, which may include professional regulators, public bodies and other entities including credit reference agencies when carrying out screening checks.

What personal information we collect

Glasgow Brick Yard collects personal information to conduct its business with the public. The information requested and collected will vary from person to person.
When we use the term “personal information”, we mean information about living individuals which alone or in conjunction with other information can identify the individual. The Data Protection Act and the General Data Protection Regulations regulate our use of personal data.
We have identified the types of information that we may collect whilst conducting our business.

The personal information most commonly collected is as follows:

• Title.
• Name.
• Contact details (including home and business addresses, email, telephone number).
• Employment details where appropriate (including current and previous employers).
• National Insurance Number – Employees only.
• Financial Data includes payment card details and, where you or your business have or apply for a credit account with us, bank account details and information held by credit reference and fraud prevention agencies.
• Pension details – Employees only
• Copies of physical and electronic correspondence provided in relation to the business transactions with individuals.

How we use the personal information we collect

We use the personal data that we collect for several purposes, its legal basis and retention policy which are set out in the table.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.

Chart screenshot

Our commitment is to not retain any personal data for any longer than is necessary for the purposes in which we use it.

Cookies

To improve the overall experience of visiting our website, we use a server-based log to collect anonymous information about our website visitors, this data is only used to generate statistical charts and not used in any other way.
Use of cookies and website
Cookies are small text files that are stored on your computer when you visit a website. They are mainly used as a way of improving the website functionality and to provide more advanced statistical data.
You may refuse to accept cookie files when visiting our site, by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you choose this setting, you may not get an optimal web site experience and be unable to access certain parts of our site.

Your rights where Glasgow Brick Yard is processing your information

The GDPR law in the UK gives certain rights to individuals whose information is being processed by a third party. The following is a quick summary of these rights:
• Access to your information – you have the right to request a copy of the personal information about you that we hold this is referred to as ‘subject access rights’.
• Correcting your information – we want to make sure that your personal information is accurate, complete, and up to date, and so you may ask us to correct any personal information we hold about you that you believe does not meet these standards.
• Deletion of your information – You have the right to ask us to delete personal information about you, where:
• You consider that we no longer require the information for the purposes for which it was obtained
• We are processing data that is likely to cause or is causing damage or distress.
• We are using that information with your consent and you have withdrawn your consent – see ‘withdrawing consent to using your information’ below.
• You have validly objected to our use of your personal information – see ‘objecting to how we may use your information’ below.
• The use of your personal information is contrary to law.
• Objecting to how we may use your information – you have the right at any time to require us to stop using your personal information for marketing purposes. In addition, where Glasgow Brick Yard uses your personal information to perform tasks carried out in the public interest, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.
• Restricting how we may use your information – in some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to us on the use of the information.
• Withdrawing consent using your information – where we use your personal information with your consent, you may withdraw that consent at any time, and we will stop using your personal information for the purpose(s) for which consent was given.
Please contact Glasgow Brick Yard in any of the ways set out in the ‘contact information and further advice’ section if you wish to exercise any of these rights.
We will not charge you to exercise your subject access rights, we will ensure that the person requesting the data is the person whose data is being requested or requested on their behalf.
We will provide you with the following information
• The purpose for which we are processing personal data.
• What categories of data about the subject we hold.
• The recipients of your data.
• Our retention policy
• Your rights in relation to the data.
• The source of the data if we did not get it from you.

Changes to our privacy policy

Glasgow Brick Yard keeps this notice under regular review and will place any updates on this website. Those changes will then apply to any future use by you of our website.
This privacy statement was last updated on 23 May 2018.

Contact information and further advice

If you have any questions which are not covered within this policy, we suggest that you email us at helpdesk@gbybrick.com To help us deal with your query as quickly as possible, we recommend that you include the following in the email subject ‘Data Protection – subject access request’ or you can call us directly at the office on 0141 552 7766.

Complaints

While Glasgow Brick Yard will seek to resolve directly all complaints about how we handle personal information, you also have the right to lodge a complaint with the Information Commissioner's Office, whose contact details are as follows:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone - 0303 123 1113 or 01625 545 745
Website - https://ico.org.uk/concerns